You will have excellent secretarial skills, accurate keyboard skills and knowledge of various software packages including Microsoft word, excel and outlook. An excellent telephone manner and proven experience in a similar role is essential. You will also demonstrate the ability to deal with tasks in a timely and efficient manner as well as showing an enthusiastic and flexible approach towards work and supervising others. Organisational and communication skills are a must as well as the ability to stay calm under pressure and meet competing deadlines.
Duties will include, but are not limited to;
- Providing full secretarial and administration support to the partners
- General typing & administration duties to the office staff as required
- Audio and copy typing all correspondence, reports, minutes and accounts
- Dealing directly with clients on the phone and in person
- Arranging internal & external meetings
- Actively promote the firm and its services wherever possible
- Reception duties as required
- Cover overflow phone calls as required
- Collecting, sorting, and distributing mail on a daily basis
- Other project work and ad hoc tasks as required
Person specification:
- Previous experience within a busy secretarial/PA role
- Excellent communication skills across all levels
- High level of professionalism and understanding of confidentiality
- Ability to demonstrate tact and diplomacy
- Good attention to detail
- Strong IT skills and proficient in all Microsoft applications
- Proactive and organised with excellent time management skills
